Under the OSHA Recordkeeping regulation
(29 CFR 1904), covered
employers are required to prepare and maintain records of serious occupational
injuries and illnesses, using the OSHA 300 Log. This information is important
for employers, workers and OSHA in evaluating the safety of a workplace,
understanding industry hazards, and implementing worker protections to reduce
and eliminate hazards.
ANNOUNCEMENT
On September 11, 2014,
OSHA announced changes to the list of industries that are exempt from the
requirement to routinely keep OSHA injury and illness records, and to the list
of severe work-related injuries and illnesses that all covered employers must
report to OSHA. These new requirements will go into effect on January 1,
2015 for workplaces under Federal OSHA jurisdiction. The guidance materials
found on this page have been updated to reflect the new requirements.
For complete information on these changes, please visit:
For complete information on these changes, please visit:
The OSHA law prohibits employers
from retaliating or discriminating against a worker for reporting an injury or
illness.
All employers must report
- All work-related fatalities within 8 hours.
- All work-related inpatient hospitalizations, all amputations and all losses of an eye within 24 hours.
You can report to OSHA by
- Calling OSHA's free and confidential number at 1-800-321-OSHA (6742).
- Calling your closest Area Office during normal business hours.
- Using the new online form that will soon be available.
Only fatalities occurring within 30
days of the work-related incident must be reported to OSHA. Further, for an
in-patient hospitalization, amputation or loss of an eye, these incidents must
be reported to OSHA only if they occur within 24 hours of the work-related
incident.
Employers with more than ten
employees and whose establishments are not classified as a partially exempt
industry must record work-related injuries and illnesses using OSHA Forms 300,
300A and 301, available here. Partially exempt industries include
establishments in specific low hazard retail, service, finance, insurance or
real estate industries and are listed in Appendix A to Subpart B and here.
Employers who are required to keep
Form 300, the Injury and Illness log, must post Form 300A, the Summary of
Work-Related Injuries and Illnesses, in a workplace every year from February 1
to April 30. Current and former employees, or their representatives, have the
right to access injury and illness records. Employers must give the requester a
copy of the relevant record(s) by the end of the next business day.
- Covered employers must record all work-related fatalities.
- Covered employers must record all work-related injuries and illnesses that result in days away from work, restricted work or transfer to another job, loss of consciousness or medical treatment beyond first aid (see OSHA's definition of first aid below).
- In addition, employers must record significant work-related injuries or illnesses diagnoses by a physician or other licensed health care professional, even if it does not result in death, days away from work, restricted work or job transfer, medical treatment beyond first aid, or loss of consciousness.
- Injuries include cases such as, but not limited to, a cut, fracture, sprain, or amputation.
- Illnesses include both acute and chronic illnesses, such as, but not limited to, a skin disease (i.e. contact dermatitis), respiratory disorder (i.e. occupational asthma, pneumoconiosis), or poisoning (i.e. lead poisoning, solvent intoxication).
- OSHA's definition of work-related injuries, illnesses and fatalities are those in which an event or exposure in the work environment either caused or contributed to the condition. In addition, if an event or exposure in the work environment significantly aggravated a pre-existing injury or illness, this is also considered work-related.
- For further questions or clarifications, take advantage of the additional resources on this page (under "In Focus") or call 1-800-321-OSHA (6742).
- Using a non-prescription medication at nonprescription strength (for medications available in both prescription and non-prescription form, a recommendation by a physician or other licensed health care professional to use a non-prescription medication at prescription strength is considered medical treatment for recordkeeping purposes)
- Administering tetanus immunizations (other immunizations, such as Hepatitis B vaccine or rabies vaccine, are considered medical treatment)
- Cleaning, flushing or soaking wounds on the surface of the skin
- Using wound coverings such as bandages, Band-AidsTM, gauze pads, etc.; or using butterfly bandages or Steri-StripsTM (other wound closing devices such as sutures, staples, etc., are considered medical treatment)
- Using hot or cold therapy
- Using any non-rigid means of support, such as elastic bandages, wraps, non-rigid back belts, etc. (devices with rigid stays or other systems designed to immobilize parts of the body are considered medical treatment for recordkeeping purposes)
- Using temporary immobilization devices while transporting an accident victim (e.g., splints, slings, neck collars, back boards, etc.)
- Drilling of a fingernail or toenail to relieve pressure, or draining fluid from a blister
- Using eye patches
- Removing foreign bodies from the eye using only irrigation or a cotton swab
- Removing splinters or foreign material from areas other than the eye by irrigation, tweezers, cotton swabs or other simple means
- Using finger guards
- Using massages (physical therapy or chiropractic treatment are considered medical treatment for recordkeeping purposes)
- Drinking fluids for relief of heat stress
Yes. Through its national network of
OSHA Training Institute (OTI) Education Centers, OSHA offers
the OSHA
#7845 Recordkeeping Rule Seminar course. This half-day course
covers the OSHA requirements for maintaining and posting records of
occupational injuries and illnesses, and reporting specific cases to OSHA.
Included in the course are hands-on activities associated with completing the
OSHA Form 300 Log of Work-Related Injuries and Illnesses, OSHA Form 300A
Summary of Work-Related Injuries and Illnesses, and the OSHA Form 301 Injury
and Illness Incident Report. To search for specific course locations and
dates, please visit the OTI Education Centers searchable schedule.
- Compliance Directive (CPL 2-00-135)
- NAM settlement agreement
- SIC Manual
- BLS injury and illness statistics